Seeking Tool Library Manager

The Ballard Tool Library, located at 7549B 15th Ave NW, Seattle WA 98117, is a project of Sustainable Ballard which allows Sustainable Ballard supporting members to rent tools with a low cost donation. Current Tool Library hours are Mon & Thurs 5-7 pm & Sat 9 am – 11 am. Many volunteers are engaged as librarians, web updates, fixers, organizers, marketers and more! The Tool Library Manager trains volunteers and manages the schedule and budget. Pay is a flat rate of $500/mo which we expect to be at least 20 hrs/mo. We are hoping to fill this position by Aug 1, 2024. If you are interested, please send your resumé and cover letter to our Executive Director.


The Tool Library first opened its doors in January 2018. At the Ballard Tool Library the term “tool” is broadly defined and may include home and garden tools, craft tools, cooking tools, boat repair tools, event equipment and more. Tool rentals are managed using MyTurn software. Tool Library members must sign a liability waiver. Volunteers meet once per month to discuss safety and strategies for improving the Ballard Tool Library offerings.

This position is more than just a job. It is a commitment to sustainability and support for the principles of Sustainable Ballard. As the leader of a group of volunteers, as opposed to employees, you will need to respect the differences and abilities of those who have elected to give their time and experience to the project. Your enthusiasm plus willingness to listen and offer support will be a major factor in smooth and successful operations.

Ideally, we are looking for someone with experience with non-profit organizations and a history of volunteering for community organizations. Supervisory experience is a plus but leadership experience is sufficient. Flexibility and customer service orientation is also important. Tool Library members are supporting members of Sustainable Ballard. A good experience at the Tool Library translates to an interest in Sustainable Ballard and all its projects and can lead to more members. It also creates a good sharing economy experience.

Job Description

Sustainable Ballard is seeking a resourceful, creative, committed, and organized Library Manager to oversee the long-term goals and daily operations of the Ballard Tool Library, including but not limited to:  working within the budget, exploring marketing & fundraising, maintaining the tool collection and managing volunteers. The ideal candidate will have the drive and relevant experience to maintain the Ballard Tool Library as a vibrant resource for the Ballard community.

Scope of Work:

  • Oversee Tool Library Operations (inventory, donations, maintenance, budget, scheduling, publicity, paperwork)
  • Staff one 2-hr shift per month to stay current with on-site needs
  • Manage expenses within the budget
  • Meet monthly with Executive Director who will provide basic instruction and oversight (can be during 2 hr shift)
  • Report to Executive Director with questions, challenges, new ideas
  • Provide updates of successes, opportunities for volunteers, workshops or other activities at the Tool Library to Marketing Director (for inclusion in Sustainable Ballard newsletter and social media)
  • Facilitate monthly meetings with Tool Library volunteers (alternating months Zoom education call or in-person social)
    • Topics include: fundraising, tool inventory, maintenance, safety, publicity, etc.
  • Share meeting notes with all Tool Library volunteers
  • Communicate regularly with members & volunteers (weekly email, Slack, text)
  • Respond to phone calls, emails, Slack messages and texts in a timely manner
  • Manage volunteers:
    • Recruit, schedule and orient new volunteers
    • Provide continued education
    • Seek suggestions and support from volunteers
    • Empower and encourage volunteers to take leadership roles (tool sales, marketing, web updates, inventory, repairs, donations, etc.)
  • Be available by cellphone during open hours (or provide appropriate alternative arrangements)
  • Make sure Ballard Tool Library website and MyTurn site are updated as needed
  • Schedule work parties as needed (inventory, sales prep, space organization, cleaning, etc.)
  • Organize and conduct 1-2 Tool Sales per year
  • Participate in and represent the Ballard Tool Library at Sustainable Ballard and other community events throughout the year
  • Participate in local tool library network for support and collaboration
  • Additional work as agreed upon

Status: One year contract position with expectation of extension based on review and available funding.

Qualifications: Management experience, leadership experience, familiarity with Tool Libraries, outgoing, adaptable, basic computer skills, communication skills, enthusiasm for public interaction.

Compensation: $500/month (approximately 5-10 hours/week), no benefits

Availability: Hours flexible, must be available some weekends and/or evenings

Reports to: Sustainable Ballard Executive Director

How to apply: Send as attachments resume and cover letter to Executive Director, Jenny Heins.