Seeking Admin/Marketing Assistant

Support local sustainable efforts in your spare time

We are looking for someone who can contribute 15-30 hrs each month to support our sustainable efforts and bring our marketing and membership to the next level. Pay is $25/hr.

Duties include:

Admin Services: (approx. 10 hrs/mo)

  • Weekly check in with Executive Director
  • Attend quarterly Board Meetings and record minutes as directed by Board Secretary
  • Post events and articles to Facebook and Twitter
  • Manage Wild Apricot database of newsletter subscribers
  • Send thank you’s to partners, sponsors and volunteers as needed
  • Check email, voicemail, social media and mailbox and respond or direct inquiries as appropriate
    • Check email daily
    • Check voicemail and social media 2x per week
    • Check mailbox (at 2442 NW Market) 2x per month
  • Maintain hard and soft copy files as needed

Marketing Services  (approx. 10 hrs/mo)

  • Commission, collect and edit articles for e-newsletter and weblog
    • Two weeks before newsletter date, send reminder to Project Leads to submit articles, with deadline 5-6 days before newsletter date
    • Post articles to website (pin to banner as directed) 
    • Add member list and anchors to newsletter
    • Send repeat three days after original send
  • Maintain social media presence on Facebook, Twitter and Instagram using weblog posts & events
  • Update WordPress website content (posts, pages & events)
  • Publicize upcoming events to community calendars and blogs
  • Explore new opportunities to publicize SB events
  • Seek media coverage for larger events (Festival, Edible Garden Tour)
  • Provide marketing direction for annual report & other marketing materials

Membership Services: (approx 5 hrs/mo)

  • Track membership changes: expirations, lapses, new memberships
  • Enter email information in MailChimp 
  • Manage Wild Apricot database of supporting members
  • Produce monthly membership report from Wild Apricot
  • Work with Community Outreach Team to improve paid membership program
  • Oversee delivery of membership benefits, maintain googlesheet
  • Work with volunteers to get benefits delivered in a timely manner

Festival Services: (hours vary – mainly June, July, Aug)

  • Prep Park and Special Events applications
  • Manage sponsor and exhibitor relationships (including payment, benefits and exhibitor needs)
  • Distribute event description and other publicity to online calendars, Sustainable Ballard website and local partner organizations
  • Communicate with volunteers and partner organizations as needed
  • Solicit food vendors

Please send resumé and cover letter to our executive director, jenny@sustainableballard.org